How To Create A Public Calendar In Exchange 2010

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A request was made to have a calendar for company holidays and another for scheduled IT downtime. I am looking for the best way to implement these ideas.

If possible, i would like to be able to have the end user see the holidays on their own personal calendar so that they dont have to all be trained on how to open another calendar in outlook 2010. I would also like for the user to still be able to schedule their own things if they want to put personal items in the calendar.

As for the "IT Scheduled Downtime" calendar - it can be one that requires the user to open the calendar. That being said, i am always open to new and better ideas to get needed information to end users. Who here is creative? :D

Why not just one calendar for both? Log into OWA as an Administrator. Then go to Public Folders\Calendar to create your new Calendar. Next go to into your EMC\Toolbox\Public Folder Management Console\Default Public Folders\Calendars and set your user/group permissions on the new public calendar by right click it and going into properties. Now all you have to do is create a instruction document on how to add the new Calendar with screen shots and send it to all your users.

7 Replies

Da_Schmoo

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Jun 13, 2014 at 19:13 UTC

Public Folders would be the easiest way.

Dennis Aston

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Jun 13, 2014 at 19:15 UTC

I would recommend a resource mailbox setup. Go through the process of creating a new user in exchange and its on the first or second page.

If you want to go about importing the calendar entries for each user, try this thread out..

http://social.technet.microsoft.com/Forums/windowsserver/en-US/8e506191-a052-4a21-8b4a-5562b8a2b7dc/company-holiday-list-in-all-users-calendar-through-server?forum=winserverDS

TLWiz

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Jun 13, 2014 at 19:16 UTC

I like public folders, but Microsoft is trying to do away with them. They want everybody to use SharePoint.

Paul3215

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Jun 13, 2014 at 19:27 UTC

We are using the public calendar

You could create a dummy user with an exchange account and then set the permissions to its calendar for view only and then set up other users to maintain and update the calendar. Not the best solution but it will work in a pinch.

We recently put out a calendar with that idea in mind for the company. We made a new AD group and gave them the ability to add/change/delete items. This way, anyone new getting editor's rights just needs added to the group. Everyone else gets view rights.

We did this with Public Folders in Exchange 2010. It won't add stuff to other people's calendars, as you requested for holidays. It is viewable under the Public Folder section of the bottom left stack with Mail, Calendar, Contacts, and Tasks. Also, you can open the OWA version of the calendar straight from a shortcut or a link.

To have everyone get the holidays in their personal calendar, your best bet might be to just shoot invites to everyone for those days.

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